Feature overview
| 100% web-based school management system |  |
| Extensive student, class and course management | |
| Assignment (homework, exams, etc) management | |
| Grade reports production | |
| Integrated SMS and email sending | |
| Attendance tracking | |
| Disciplinary issues management | |
| Student invoicing and payment management | |
| Parent and student access | |
| Staff management | |
| Student registration | |
| 3rd party timetablers support | |
| Customisable interface | |
| Room management | |
| In-build file server | |
| Extensive reporting and exporting tools | |
| Secure and monitored access | |
| Off line backup | |
Information management
MySchool manages students' entire information environment: From contact details to special educational needs:
- Support multiple school environments (e.g. primary, middle and high school)
- Powerful course management features
- Payment and fee tracking
- Health and special educational needs management
- Attendance and disciplinary recording
- Clear, colour coded graphical representation of student performance
Reporting requirements
A number of reports and export functions are already available on MySchool including teacher utilisation report, absenteeism reports or label printing amongst many others. Each school, however, has its specific legal and managerial requirements so additional reports can be developed free of charge.
Attendance & disciplinary events
Attendance keeping has been designed to be simple and quick. It also allows you to capture additional information if needed.
Special Educational Needs (SEN)
MySchool helps you support special educational needs students in 2 ways:
- Provide teaching assistants with relevant information such as past performance, homework due and misdemeanours. Of course, teaching assistants will have access only to their respective students.
- MySchool gives SENCOs a complete performance picture and the possibility to create and share IEPs (Individual Educational Plans).
Timetable & resources
MySchool display timetable for both student, teachers and courses. Using 3rd party tools such as aSc's timetabler, you can easily organise complex timetables and upload them into MySchool.
Overview
Security was and remains the most important factor whilst building MySchool.
We have incorporated 4 strategies to ensure that the data is never compromised:
Active security
- Connection encrypted using 256 bit SSL
- Code is protected from SQL injections
- Passwords are encrypted using MD5 algorithm
- Every single field is validated
- Page access is secured at the user level
- Log-in attempts and system errors are not only logged but actively monitored
Passive security
- Daily databases backed-up
- Typical uptime of 99.9%
- Our servers are stored in a dedicated & secure data centre
- The backups are made available to you
Role based security
MySchool offers a number of features that ensure that only authorised users have access to the right information. Security is role driven and can be customised to your specific needs. MySchool offers, by default, the following roles:
- Headmaster / principal
- Administrator
- Bursar
- Teacher
- SENCO
- Teaching assistant
- Parent / Guardian
- Student
Legal protection
The data is YOUR data: we won't sell it, share it or make curtains with it. To maximise your legal protection we have our servers hosted in London, England. England (and countries within the European Union) has the most stringent data policies in the World so rest assured that your data is in safe hands. Before making any decisions, we advise you to read the information documents from BECTA, UK's government lead agency for information and communications technology (ICT) in education.
Grade reports
A resource intensive and repetitive task, the compilation of grade reports needs accuracy and are of paramount importance for the student's future. MySchool offers a number of tools to facilitate the management of grade reports:
Performance review and composition
MySchool helps teachers compose their contribution in 4 ways:
Performance overview
MySchool helps teacher better understand a student's performance by providing a clear graphical overview, together with the respective weighed average, class average and break down by exercise type.
Personalised templatised remarks
MySchool removes repetitive action by offering teachers a selection of remarks and suggestions customised to the specific student. Teachers have the option to use existing sentences and create their own.
Spell checker
Often overlooked, spelling mistakes are embarrassing to both teachers and the school. MySchool offers a simple but effective spell checker.
Keeps track of what has been done
MySchool lets school administrators easily monitor progress ensuring timely completion of grade reports.
Collection and monitoring
Let's take a secondary school which has 5 years with 2 classes per year, 25 students per class and an average of 8 subjects per class. That implies that, each term, administrators have to collect, validate and spell check a total of 2000 contributions from teachers. MySchool lets you know exactly what's going on and who should be chased in a few clicks: No more crazy end-of-term stress!
Validation and spell checks
Through MySchool, school administrators can easily review report submissions for a final check. Beside having spelling mistakes automatically highlighted (just to make sure), administrators are provided with an overview of the student's performance.
Grade reports format and distribution
MySchool can handle any format, however complex (well - as long as it is computable) and calculate averages or GPA according to your needs. We can discuss your requirement and customise your report to look the way you want it to and calculate grades the way you want it to.
Web portal
Don't strangle information! Through MySchool, you can give controlled access to which information your users need, for example:
- Separated parents can both access attendance reports, disciplinary issues or homework due and respective grades
- Give the SENCO unhindered access to student performance and catch problems before it's too late
- Allow secretaries or receptionists to easily find out where a student is or a teacher's phone number
SMS
Be it sending an absence report or a last minute message saying that the class outing is cancelled, sending a text message to the right group is simple and done in seconds.
Another clear advantage of SMS is that it bridges the digital gap: Whereas not every parent has access to the Internet, most do have a mobile phone.
Assignment & homework
This aspect of MySchool is both easy to use and extremely powerful. Whereas you only need a few click and keystrokes to create an assignment, doing so benefits everyone:
Teachers
MySchool helps teachers by:
- facilitate tracking of assignments
- calculate averages for exercises with different weight and grade scale
- easily view assignments given by other teachers and therefore manage workloads better
- inform both parents and students of assignment due and grades given
- better monitor students' performance
- distribute supporting material
Parents and students
By making assignments listings easily available, MySchool helps students who missed the lesson or otherwise failed to take note of their assignments.
Parents can also track what assignments or grades have been given. This capability is extendable to separated parents - of course only should they be permitted to - thereby ensuring more consistent parental support and guidance.
Administrators
- Automatically include assignment grades into grade reports
- monitor students performance easily and quickly
Attendance
MySchool allows you to take the attendance of a class in a few clicks.
It also processes absences as soon as they are recorded
Easily Send SMS alerts to parents.
Flexibility
Do you have a great idea that would make your job really easy?
You need localised reporting requirements?
Some users require access to more (or less) information?
MySchool is one of the most flexible solutions on the market and we will fulfil your requirements free of charge (the delivery of the module would of course depend on its complexity and scope).